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Privacy Policy

Why do we have Policies?

Policies and procedures help us to provide good quality provision. They do this by making clear to staff and learners what sort of setting you want to be and what has to be done to make this happen.  Section 3.8 in the Statutory Framework of the  ASIC requires providers to have written policies and procedures and to ensure all staff are given copies at their induction and that they are  and explained to stakeholders.

The Welfare Requirements within the Statutory Framework of the ASIC are here under. There are five overarching general requirements, as follows:

1- Safeguarding and promoting Learner’s welfare

The provider must take necessary steps to safeguard and promote the welfare of Learner. The provider must promote the good health of the learner, take necessary steps to prevent the spread of infection and take appropriate action when they are ill. Children’s behaviour must be managed effectively and in a manner appropriate for their stage of development and particular individual needs.

2- Suitable people

Providers must ensure that adults looking after children, or having unsupervised access to them, are suitable to do so. Adults looking after children must have appropriate qualifications, training, skills and knowledge. Staffing arrangements must be organised to ensure safety and to meet the needs of the children.

3- Suitable premises, environment and equipment

Outdoor and indoor spaces, furniture, equipment and toys must be safe and suitable for their purpose.

4- Organisation

Providers must plan and organize their systems to ensure that every child receives an enjoyable and challenging learning and development experience that is tailored to meet their individual needs.

5- Documentation

Providers must maintain records, policies and procedures required for the safe and efficient management of the setting and to meet the needs of children.

Each general requirement is set out in three sections:

  • The overarching general requirements.
  • The specific requirements.
  • Statutory guidance.

Providers must meet all the statutory requirements and have regard to statutory guidance.

The required policies and procedures within this publication have been organised under each of the five general requirements as they appear in the statutory guidance document.  Also included are policies or procedures that we recommend as good practice.  Where appropriate, links to the corresponding EYFS Key Themes and Commitments are made.

Section 3.10 in the Statutory Framework of the Early Years Foundation Stage requires providers to carry out formal risk assessments and constantly re-appraise the environment and activities to ensure safety is maintained.  Therefore risk assessments have also been included, as in some cases these stand alongside procedures, especially, for example, for health and safety.

In these policies, the overarching policy statement is set out at the start of each section followed by the relevant procedure describing how the policy will be fulfilled in a consistent and standardized way.  All staff and parents are involved in adopting, implementing and reviewing policies so that all the adults involved can influence the way the setting is run.

Adopting policies

  • Copies of the policies and procedures to be adopted are made available to all learners and staff.
  • A meeting to discuss and adopt the policies and procedures  takes place.  This  enables  everyone to discuss and agree each policy statement and procedure.

Implementing policies

  • All new learners and staff are  introduced to the setting’s policies and procedures.
  • The management team explains to all learners and staff that the policies are the rules required for running a setting registered with ASIC and must be adhered to.

Reviewing policies

  • Each policy and procedure will be continually monitored by collecting evidence about the results of its implementation.
  • The evidence will be used to make any necessary changes to the policy or procedure and/or the way it is implemented.
  • All staff and parents contribute to the evidence collected and share in decisions about any necessary changes.

The policies will be listed in the boxes below; stating which key commitments of the ASIC this policy or procedure will be relevant to.


  • Policies are a way of communicating philosophy and practice to others.
  • The actual writing down of the policy means that the intention and beliefs of the provider are clearer than it would be verbally.
  • Policies guard against the development of inappropriate practice.
  • Policies ensure that staff is consistent.
  • Policies helps the team become clear about what they believe.
  • The negotiating and agreeing the words are very important parts of the process it can highlight inconsistencies or misunderstandings about practices.
  • Policies help to protect learner and staff.
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